What to say in order to provide information about a project/action (template)
This list is a component of List
of things to do in order to illustrate a project/action
See also Reporting
project status (Guidelines) ; Communication
and Evaluation
Provide preliminary information on the project
- Continent:
- Country:
- Location of the project (insert Google Map
indications):
- Name and description of the Organization
leading the project:
- Name of the Project:
- Project related to MDGs number:
- Project funded by:
- Web site and contacts
Describe the project
1. What is (was) the purpose of this project (program/action)?
- Describe overall objectives; specific
objectives; outputs and other deliverables; is this a component of a wider
programme?
- Describe the stakeholders:
who is working, who is putting the money; who is benefitting (and who is
losing out), who are the other stakeholders. We can differentiate: internal
Stakeholders: persons belonging to the project team; external
Stakeholders: beneficiaries, target groups and other persons involved in
and/or affected (negatively or positively) by the outcome and the impact of an
action, project, programme.
2. What did (or will) the Action achieve?
- What expected outputs were delivered? How the
project made an impact? What has changed?
- What did the stakeholders learn from this
experience?
3. What was the methodology used for implementing this project(Program/action)?
- How the quality of the processes was
monitored?
- What are the indicators used to understand if
the project was successful?
Describe the project issues and challenges
View the present status of the project as a response to the project challenges:
- Is it being implemented in accordance with
its scope?
- Is it proceeding according to schedule?
- Is the money sufficient?
- Are the staff efforts and competence
adequate? Is the team united or divided?
- Is there a healthy communication climate
amongst the stakeholders?
- What are the project risks? Were they
foreseen? How risks are mitigated?
- What are the unexpected major
issues/challenges?
| In order to build the trust and explain the challenges remember that
the project does not achieve its objective directly! The activities that the
action team will carry out will produce the outputs that will empower
beneficiaries to better interact with their communities and utilise project
deliverables to achieve the project outcomes. These outcomes will enable the
stakeholders to tackle the problems identified and produce changes in the
factors generating these problems, thereby contributing to the achievement
of the project objectives. |
Reporting the project performance is to review the project progress against
expected milestones, timelines and costs.
The purpose of reporting is to share the information required to manage issues
and Manage CSSQ (Cost, Scope, Schedule, and Quality).
It is functional to the objective of delivering the project outputs with the
expected quality and within the time and cost costrains defined in the project
plan document.
Seven Areas a Status Report should Track
- Schedule and scope status
- Major Issues / Challenges
- Highlights / Achievements (Quality of
interim/final deliverables)
- Risks (new risks or changes in the risks
identified earlier)
- Spending (versus the planned amounts)
- Staff effort (versus the planned time)
- Changes to the plan
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This list is a component of List
of things to do in order to illustrate a project/action
See also Reporting
project status (Guidelines)